Sick leave is an official document that confirms the fact that an employee has suffered any injury or illness. It is on the basis of the information indicated in it that the accountant of the organization in which the victim works calculates cash payments. Most of it is encrypted. There are many sick leave codes. The accountant is engaged in their decoding.
Meaning of disability codes
These numbers allow you to find out not only the reason why an employee has a particular pathology, but also about additional circumstances that may affect the amount of the cash payment. Disability codes in the sick leave replace a huge amount of verbal information, and therefore work with the document is greatly simplified.
Their meanings are fixed at the legislative level. In other words, accountants across the country enjoythe same sick leave codes. They are the ones who decipher them. Knowing the ciphers is mandatory, since an error in even one digit can lead to the fact that the employee will subsequently be paid the wrong amount.
Sick leave codes and their decoding
The numbers and their meanings are shown in the table below.
| Illness code on sick leave | Transcript |
| 01 | Means that the employee is not engaged in professional activities due to the development of any pathology in his body. It is important to understand that code 01 on the sick leave means the widest range of ailments. It is also indicated for banal SARS, and for more serious pathologies. In addition, you need to know that code 01 on the sick leave means that the employee is en titled to insurance payments in full. |
| 02 | In this case, it is customary to say that an employee of the organization was injured. Codes in the sick leave 02 and 04 should be strictly distinguished. In this case, disability occurs due to a household injury, that is, at a time when the employee was not at the workplace. |
| 03 |
This code indicates that the enterprise is in quarantine. In other words, the employee does not visit his place of work in order to prevent the spread of any infectious disease. A similar situation is typical when the epidemic threshold in the region is exceeded. |
| 04 | Indicated insick leave in the event that the employee was injured directly during the implementation of his professional activities. |
| 05 | Code 05 on the sick leave is set if the employee goes on vacation, the reason for which is the period of pregnancy and childbirth. As a rule, this occurs at the 7th month of gestation. |
| 06 | Prosthetics in a hospital setting. For example, an employee was in the hospital, where he underwent a surgical replacement of the affected joint with a prosthesis. |
| 07 | In this case, it is customary to talk about an employee having an occupational disease, due to the exacerbation of which he cannot perform his duties. The progression of the disease in the body of the employee must be confirmed in the process of conducting a special medical examination. An example of a disease can be allergic dermatitis, which has arisen due to the constant contact of the skin of an employee with harmful compounds. |
| 08 | Means that the employee is being treated in a sanatorium. In this case, an appropriate referral from a doctor must be attached to the sick leave. |
| 09 | Means that the employee is unable to perform their professional duties due to the need to care for a family member. In this case, additional codes must be indicated on the sick leave. Their decryption is also handled by an employee of the financial department of the enterprise. |
| 10 | Stands for "other state". Code 10 on the sick leave also implies several causes of disability. This may be the absence of an employee from the workplace due to poisoning or the need for any medical or diagnostic procedures. |
| 11 | Indicates that the employee has a socially significant disease, such as tuberculosis, diabetes, hepatitis. |
| 12 | In this case, the reason for issuing the document was the illness of the child, whose age is less than 7 years. In this case, the disease must be included in a special list (Order of the Ministry of He alth and Social Development of February 20, 2008). |
| 13 | In this case, the reason for issuing a sick leave is to care for a child who has been assigned one of the three categories of disability. |
| 14 | This code is indicated when an employee is unable to perform their professional duties due to the need to care for a child who has developed post-vaccination complications or is suffering from oncology. |
| 15 | In this case, the reason for issuing the document is caring for an HIV-infected child. |
As can be seen from the table, there are a lot of reasons for disability. Often they change. In this case, an additional column must be filled in the sick leave. When checking sick leave codes and deciphering them, an accountant must definitely pay attention to whether the reason for disability has changed.
Additionalciphers
The following cells are also important in the sick leave:
- "Additional code". For example, the main cipher is trauma. This box may contain a reason for receiving it, such as being intoxicated.
- "Relationship code". If the employee cared for a sick family member, indicate which one (mother, spouse, etc.).
- "Code of violation of the regime." For example, if this cell contains the number 24, this means that the employee did not appear at the appointment with the doctor at the appointed time.
- "Other". This is a cell that contains additional information.
In addition, the subordination code is indicated on the sick leave. It is assigned to the FSS.
Other codes
The size of the cash payment to the employee depends on each of them. All sick leave codes and their decoding are indicated on the back of the document. Her picture is shown below.
How the code affects payouts
If the code 01 is indicated on the sick leave, the amount of the cash benefit is paid in full. When calculating it, only the length of service is taken into account.
How other codes affect the payout:
- 02. In this case, the benefit is also paid in full.
- 04. The payout also remains the same.
- 09. The benefit is paid by the FSS in full.
- 11. This code also does not affect the payment procedure.
The amount may be reduced if, for example, an employee has received a domestic injury while intoxicated. In other words,the amount of payments directly depends on the additional information.
Who fills out sick leave
The information in the document is initially indicated by a medical professional. The accountant, after analyzing all the affixed codes, selects a cipher meaning "accrual conditions".
Which cells the doctor fills in:
- Name of medical institution, PSRN.
- Date of issue.
- F. I. O., date of birth of the patient.
- Organization name.
- Degree of relationship (if the employee is caring for a sick family member).
- Date when the patient was declared he althy.
- F. I. O. and the position of a doctor.
- Date from which the patient can begin to perform their professional duties.
After that, the sick leave is issued to the employee, and he passes it to the accountant. All other cells are filled in by the employer.
Regulatory framework
The sample and procedure for filling out the document were approved by Order of the Ministry of He alth and Social Development No. 347N dated April 26, 2011. Sick leave codes and their interpretation are specified in the Order of the Ministry of He alth and Social Development No. 624Н dated June 29, 2011.
In conclusion
Sick leave is an official document that is issued if an employee cannot perform his professional duties due to he alth problems with both his own and relatives. A large amount of verbal information has been replaced with codes. Knowing them, the accountant is easywill understand the reason for the employee’s disability and calculate payments to him in accordance with all circumstances. Initially, the sick leave is filled out by a medical worker. The employee then takes it to the employer.
